Documents required for PF and ESI registration

Every organization, at some stage, has to register for PF / ESI. In this post, we will discuss the list of documents required for PF and ESI registration.

Who is eligible for PF / ESI registration?

Registration for PF / ESI is compulsory for the companies / organizations who employ more than 20 individuals. Also, small organizations which do not have the minimum strength can register themselves voluntarily. Organizations which grow to a strength of 20 members are expected to register themselves within one month of attaining the minimum strength.

Also read:

EPF registration procedure for employers

You can choose to register either offline or online, with the online option being preferred mode for registration at present. The registration form can be downloaded from the website of Employees’ Provident Fund. Next, you can see the list of documents required to successfully register yourself for PF / ESI.

Note: Two photocopies of each document listed below is necessary.

The list of documents required for PF and ESI registration is given below:

  • Name of the company.
  • Date of the setup of the organization.
  • Scanned copy of the company’s PAN (Proprietor’s, in case of proprietorship concern).
  • Scanned copy of the licenses available in the name of the company. (like GST).
  • Scanned copy of cheque of company’s bank account.
  • Address of the company with address proof.
  • List of Directors / Partners.
  • Address proof of Proprietor / Director / Partner of the company.
  • Email address, Mobile number of Proprietor / Director / Partner of the company.
  • Copy of First sale bill / Job work bill and First purchase bill.
  • The monthly strength of employees from the date of setup.
  • Current list of employees with their details:
    • Name
    • Father’s Name
    • Date of joining
    • Date of birth
    • Mobile number
    • Postal address
    • Name of nominee
    • Grade
    • Salary
    • Designation
    • ID proof (Aadhaar and PAN)
    • Bank A/c number with IFSC code
  • Digital Signature of the Proprietor / Director / Partner

Register your PF account here – unifiedportal-emp.epfindia.gov.in

Register your ESI account here – www.esic.in. ( If this link does not open in chrome browser, try Mozilla Firefox or Internet Explorer browsers.)

That is it for the post. If you have any queries or doubts kindly drop them in the comment section below.

P.S: You can check out Saral PF/ESI which can be exclusively used for PF and ESI return filing.

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24 thoughts on “Documents required for PF and ESI registration

  1. i already registered ESIC and PF . But i dont know the ESIC and PF number (registration). How can I get the ESIC and PF registration number ,and let me know is it available to pay my employees ESIC and PF through online

    1. Dear Sir,
      Please contact the respective circle office for the registration number. Yes, PF and ESIC can be paid online.

  2. Sir
    PF & ESIC Registration new portal Sharm Suvidha .but Certificate is common or saparate Certificate please confurm me

    1. Hello Madam,
      Now, EPFO & ESIC registration is done through a single process through Shram Suvidha Portal. The user can do the registration in a single click through this portal. On successful upload of required details & Documents, the user will be provided with the registration number through this portal.
      Usually, the process of registration confirmation will take about 5-15 working days

  3. Hello sir I have newly opened marketing Agencies my employer is only 4 employees ask ESIC & PF facility we give the ESI pf facility for only 4 employees

    1. Sir, You can cancel the registration, but valid reason has to be given to the department for such cancellation. Only on acceptance of the details, your registration will be canceled.

  4. SIR HAMARE OFFICE MAIN 20 EMPLOYEE HAI BUT HAMARA BOSS ESI OR PF KA REGISTRATION NAHI KARWA RAHE TO KOI OR RASTA HAI JIS SE HAME YE BENIFIT MIL SAKE PLS REPLY

  5. Dear sir,
    Out door catering service Ka work marriage season me sirf milta hai.
    Kya Kisi manpower supply agency (EPF/ESI holder) se manpower Lena valid HOTA hai ki nhi?
    Kya caterers ko bhi EPF/ESI rasistration must hai ya nhi?

  6. Dear sir Hamare boss kabhi nahi manege so pls koi or rasta bataiye jis se hum direct ESI YA PF JAMA KARWA SAKE OR ISKA BENIFIT LE SAKE PLS REPLY

  7. How to register a company. what is the process for creation of UAN/EPF/ESI in a NEW STARTUP COMPANY please tell me that

    1. Sir, all startup companies have to now register through Shram Suvidha Portal. The monthly EPF/ESI return also have to be uploaded through this portal. UAN can be created after the EPF registration through the portal.

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