Documents required for PF and ESI registration

Every organization, at some stage, has to register for PF / ESI. In this post, we will discuss the list of documents required for PF and ESI registration.

Who is eligible for PF / ESI registration?

Registration for PF / ESI is compulsory for the companies / organizations who employ more than 20 individuals. Also, small organizations which do not have the minimum strength can register themselves voluntarily. Organizations which grow to a strength of 20 members are expected to register themselves within one month of attaining the minimum strength.

Also read: PF online registration procedure. 

EPF registration procedure for employers

You can choose to register either offline or online, with the online option being preferred mode for registration at present. The registration form can be downloaded from the website of Employees’ Provident Fund. Next, you can see the list of documents required to successfully register yourself for PF / ESI.

Note: Two photocopies of each document listed below is necessary.

The list of documents required for PF and ESI registration is given below:

  • Name of the company.
  • Date of the setup of the organization.
  • Scanned copy of the company’s PAN (Proprietor’s, in case of proprietorship concern).
  • Scanned copy of the licenses available in the name of the company. (like GST).
  • Scanned copy of cheque of company’s bank account.
  • Address of the company with address proof.
  • List of Directors / Partners.
  • Address proof of Proprietor / Director / Partner of the company.
  • Email address, Mobile number of Proprietor / Director / Partner of the company.
  • Copy of First sale bill / Job work bill and First purchase bill.
  • The monthly strength of employees from the date of setup.
  • Current list of employees with their details:
    • Name
    • Father’s Name
    • Date of joining
    • Date of birth
    • Mobile number
    • Postal address
    • Name of nominee
    • Grade
    • Salary
    • Designation
    • ID proof (Aadhaar and PAN)
    • Bank A/c number with IFSC code
  • Digital Signature of the Proprietor / Director / Partner

Register your PF account here –

Register your ESI account here – ( If this link does not open in chrome browser, try Mozilla Firefox or Internet Explorer browsers.)

Related: PF registration online

That is it for the post. If you have any queries or doubts kindly drop them in the comment section below.

P.S: You can check out Saral PF/ESI which can be exclusively used for PF and ESI return filing.

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9 thoughts on “Documents required for PF and ESI registration

  1. i already registered ESIC and PF . But i dont know the ESIC and PF number (registration). How can I get the ESIC and PF registration number ,and let me know is it available to pay my employees ESIC and PF through online

    1. Dear Sir,
      Please contact the respective circle office for the registration number. Yes, PF and ESIC can be paid online.

  2. Sir
    PF & ESIC Registration new portal Sharm Suvidha .but Certificate is common or saparate Certificate please confurm me

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